Prepaid copy-based contracts: written steps

Who does this: Billing and contract administrators

Some customers pay once, upfront, for a block of copies over the life of their contract. Noetics runs those contracts for you, start to finish.

This training covers

1. Turning a contract into a prepaid contract
2. Choosing a contract pool
3. The prepaid page and adding a block
4. The first prepaid invoice and its deferred revenue

Before you start

• Prepaid contracts are optional.
• A contract pool shares one balance across every machine on the contract.
• Revenue is deferred across the term.

Prepaid copy-based contracts

1. On the contract, turn on Prepaid Contract.
2. Prepaid tab: level, owner, thresholds; click Change Level.
3. Choose Contract Pool.
4. Enter the amount and copies, the accounting settings, and save.
5. Click Open Prepaid Page.
6. Copies, used and remaining per pool.
7. Add Block: amount, copies, earned dates.
8. The block is listed, ready to invoice.
9. On the contract, click First Invoice.
10. Check the term dates and click Invoice All.
11. Supplies and service lines.
12. Posted, with Deferred Entries.

What you just did

• Turned on Prepaid Contract
• Set up a contract pool
• Added a prepaid block
• Ran the first invoice and saw the deferred entries

That's prepaid copy-based contracts. Next up, Chapter 7: contracts from the order and machines at delivery.