Job Title: Office Manager

Location: Plano, TX (Hybrid – Must be local to DFW)

Company: Noetics

Salary: Starting at $20-$30 an hour

Employment Type: Full-Time

Start Date: Immediate

Reports To: CEO

About Noetics:

Noetics is a fast-growing ERP software company revolutionizing operations for technology resellers and specialized industries. Headquartered in Plano, TX, we combine deep industry insight with cutting-edge software built on the Odoo platform. Our solutions help companies scale smarter, improve efficiency, and drive growth.

We’re seeking a proactive and detail-oriented Office Manager to help keep our operations running smoothly. This hybrid role is ideal for someone based in the Dallas-Fort Worth area who enjoys organizing systems, supporting finance and HR functions, and being a key contributor to company efficiency.

Key Responsibilities:

Oversee general office operations and ensure day-to-day tasks run efficiently

Manage accounts payable, accounts receivable, and basic bookkeeping tasks

Assist in preparing monthly financial reports and supporting internal reporting processes

Coordinate employee onboarding, benefits administration, and time tracking

Track billing and customer payments using our ERP platform (Odoo)

Support CFO with document management, scheduling, and reporting projects

Handle vendor management and maintain office supply inventory

Follow up on invoicing and outstanding receivables with customers

Act as a liaison with CPA and legal teams for compliance and documentation needs

Requirements:

Prior experience in office management, administrative coordination, or bookkeeping

Familiarity with ERP or accounting platforms preferred (Odoo experience a plus)

Strong organizational and time management skills

Professionalism and discretion in handling confidential information

Proficient in Microsoft Office (especially Excel)

Excellent communication skills, both written and verbal

Self-starter who can manage multiple responsibilities in a fast-paced startup environment

What We Offer:

Starting salary of $45,000/year

Comprehensive benefits package

Hybrid work flexibility

Opportunity to grow within a dynamic, tech-focused organization

Collaborative and supportive team culture with direct access to leadership.

Functional Consultant, Noetics

Company: Noetics LLC

Location: Plano, TX [confirm: onsite, hybrid or remote]

Travel: [confirm %] (onsite discovery and go-live support at dealer locations)

Reports to: [confirm]

Employment type: Full-time

About Noetics

Noetics is a Plano, Texas-based ERP SaaS company built for office equipment dealers, managed print services (MPS) providers and imaging dealers. Our platform has 92 modules that run the whole dealer business: sales, leasing, service, supply fulfillment, contract and usage billing, and accounting. It also automates dealer workflows that general-purpose ERPs don’t handle, including meter reads, DCA integration, copier contract and overage billing, and automated toner fulfillment.

The Role

The Functional Consultant connects how a dealer runs its business to how Noetics runs it. You’ll lead discovery, map current processes to the platform, configure the system, migrate and validate data, train end users, and support customers through go-live and hypercare. You’ll work with dealer owners, controllers, service managers and dispatch teams, and you’ll pass clear, well-defined requirements to our product development team.

What You’ll Do

• Lead onsite and remote discovery and GAP analysis sessions to document current-state workflows across sales, service, supplies, billing and finance.
• Map dealer processes to Noetics functionality, find the gaps, and recommend configuration, process changes or development requests.
• Configure Noetics modules, including contracts, meter capture and DCA, usage and overage billing, leasing, service dispatch, inventory and toner fulfillment, and accounting.
• Plan and run data migration from legacy dealer systems: mapping, cleansing, test loads and reconciliation.
• Write test scripts, run user acceptance testing (UAT), and track issues to resolution.
• Build and deliver end-user training, SOPs and step-by-step guides for each customer role.
• Support go-live cutover and hypercare, and triage post-launch questions and issues.
• Write clear functional specifications and development requests for the product team.
• Run several implementations at once, keeping status, risks and timelines in front of customers and internal stakeholders.
• Feed field insights back into product direction, training content and implementation methodology.

What You Bring

• 3+ years in ERP implementation, functional consulting or business systems analysis.
• Hands-on knowledge of the office equipment, copier, MPS or imaging dealer business: service contracts, meter-based billing, leasing, service operations and supplies.
• Solid grasp of core accounting (AR, AP, GL, revenue recognition, month-end close) and how operational transactions flow into the financials.
• Proven ability to run discovery sessions and turn business needs into system requirements.
• Data migration experience, including Excel/CSV mapping, cleansing and validation.
• Strong written and verbal communication, at ease in front of dealer owners and executives as well as with front-line staff.
• Organized and self-directed, able to manage competing priorities across several customers.
• Willingness to travel to customer sites.

Nice to Have

• Implementation or day-to-day experience with e-Automate or other dealer-focused ERP platforms.
• Experience with DCA/meter collection tools, fleet management or MPS programs.
• Background in dealer leasing, lease funding or equipment finance.
• Experience writing training materials, SOPs or knowledge base content.
• Familiarity with integrations between ERP, CRM, PSA and payment platforms.

Why Noetics

• Help modernize how an entire industry runs its business.
• Real influence on a growing, purpose-built platform.
• A close-knit team where your field experience shapes the product.
• [Compensation range: confirm]
• [Benefits: confirm]